HOW TO GET MY W2-2025 and Before

PLEASE NOTE THAT WHEN 2026 W2s ARE AVAILABLE, THEY WILL BE AVAILABLE IN YOUR RIPPLING ACCOUNTS

The 2025 W2’s have been created and are available at Quickbooks Workforce (the same place where you received your paycheck stubs in 2025).

If you have set up your login at Quickbooks Workforce (workforce.intuit.com) to get your paycheck stubs it will still be active and you can log in to get your W2. You can reset your user ID or password on the site using the “I forgot my user ID or password” link. If you have not ever set up that access go to:

Quickbooks Workforce Instructions(opens in new tab)

If you choose not to use Quickbooks Workforce you can complete the W2 Request form using the link below. These requests will be processed starting February 7th. We will not process payroll information from phone requests for your protection. by law, we are not allowed to release payroll information to anyone other than the employee.

How to get the amount for Box 1

From final pay advice for the year
1. Take YTD total from PAY section.
2. Subtract – PRE-TAX DEDUCTIONS
This will give you the total in box 1
3. Add back in the 401K deductions if you have any.
This will give you the total in Box 3 & 5

Online W-2 Request Form

Note: You should be downloading your W2 and paychecks as pdf files to save for any future needs.

For prior years W2’s you will need to complete the Online W-2 Request.

Please check your spam folder if you request an emailed copy.

Below you will find more information on the following forms:

Electronic Direct Deposit Advice
W-2 Information
W-4 Information
Address Change
How to Obtain a W-2

Electronic Direct Deposit (DD) Advice

Enroll in Direct Deposit
All employees are enrolled in direct deposit. Your paycheck is automatically deposited to your bank account(s) every payday. It's a great way to beat the long lines at the bank, and your paycheck will be deposited, even if you're not in town to pick it up. To change your banking information or how you would like your paycheck allocated, change your banking information in your Rippling account.

Direct Deposit Enrollment

Receive Direct Deposit Pay Advices & W-2 Forms Electronically
As you know, we are required by the Internal Revenue Service (IRS) to provide each employee with a direct deposit advice and W-2 Form, that states your compensation and tax withholding amounts. We give employees the opportunity to receive these statements electronically.

This allows you to receive an email with a link to your direct deposit advice on payday. The Benefits are:

Speed—Ability to see what amount is being deposited to your account on payday.
Safety—Advice not sitting in a mailbox waiting for you to claim it.
Versatility—Ability to easily forward pay advice and W-2 to parent, accountant, etc.
Access—Ability to access your deposit advice, even when you are out of town.

The direct deposit advices as well as your W-2 will be posted to your Rippling account. You must use the link you received when you were hired to access your Rippling account.

W-4 Information

IRS W-4 Form
Use IRS form W-4 to change your Federal Income Tax witholding information on file at the main office. This is available in your Rippling account.
Since an original signed document is required, please complete the form and sign it in your Rippling account for any changes you need.

Address Change

Change your address in your Rippling account! If you move after you leave the company, you will still have access to your Rippling account and can change your address in your account.